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Scheduling appointments/required documentation

Substitute Applicants for Substitute Teacher and/or Teacher Assistant

(Teacher assistants for Capital Region BOCES, Berne-Knox-Westerlo, Burnt Hills-Ballston Lake, Cohoes, Duanesburg, Green Island, Niskayuna, North Colonie, Schalmont, South Colonie and Voorheesville)

Appointment tips

  • Appointments are necessary for interview, paperwork review and system orientation. All will take about 60-90 minutes.
  • Interviews can be scheduled by calling (518) 464-5127 between 9 a.m. and 1 p.m.
  • Casual business attire is appropriate.
  • Appointments are at Capital Region BOCES, Suite 102, 900 Watervliet-Shaker Road, Albany, NY 12205. [DIRECTIONS]
  • Visitor parking spaces are located opposite the main entrance in the front of the building.
    Check in with the BOCES receptionist upon your arrival.

Please bring the following to your appointment

  • Completed application. Signature(s) are required.
  • Educational preparation: district requirements are available on the Basic Instructions page.
  • The highest level of the following should be provided:
    • A) copy of certification
    • B) bachelors degree, official transcript with graduation date
    • C) associates degree, official transcript with 60 credit hours is acceptable
    • D) high school diploma, if applying as a teacher assistant
  • References; either:
    • Two letters of reference written within the past two years (student teaching evaluations are acceptable) OR
    • Confidential College file; Note, having a Confidential College file will reduce processing time
  • Completed payroll forms (I-9, W-4, IT-2104)
  • Proper identification (SS card and drivers license OR passport) for Employee Eligibility (I-9) form

Fingerprinting/criminal history records search is required to work in New York state schools

  • Prints previously taken for preschools, daycare or bus driving are not accepted.
  • The OSPRA Web site has details.
  • If already fingerprinted for the NYSED teacher database, we will download your clearance through the Teach website. No fee is required.
  • If fingerprints are needed, click here (NYSED website).


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