Contact:

Bruce Bonacquist, (518) 464-3902
bbonacqu@gw.neric.org

CoSer: 605-7012
Service Code: 605.000

Records management coordinators assist district staff with developing and maintaining a comprehensive records and information management program in compliance with New York State and federal requirements. The service offers five components:

Consultation: Coordinators survey and inventory records, develop a records retention schedule, advise on records storage requirements, assign records disposition and offer information on vital records protection, policy and procedure development and emergent records & information management technology issues (e-mail, optical disk systems, etc.).

Imaging: Coordination of document preparation, filming, databases and verification of records in accordance with regulatory, statutory and industry standards.

Off-Site Storage: Management of records in a secure location that meets industry standards for retention of original microfilm and documents.

Electronic Data Storage (EDS): Coordination of storing paper records electronically to streamline processes and allow for instant day-to-day access to information. EDS systems are designed to increase productivity by automating repetitive procedures.

Grant Writing: Coordinators assist with writing records and information management grants, particularly as they pertain to the New York State Archives.

2012-13 Pricing:

Consultation: $442 per day

Records preparation and imaging: $437 base fee, plus

$355 per diem document preparation by BOCES staff and vendor cost

Off-Site Storage: $255 annual base fee, plus vendor storage fee

EDS: Based on actual services requested